National Foundation Recruitment 2018 – 2020
Welcome to the 2018 application process for Foundation Training and an overview of the North West of England's local matching process
Application for a UK Foundation Training Programme is through the national Oriel Recruitment system via the national Foundation Programme website, and is open only to UK medical students and entries through the national Eligibility Office. Full details of how to apply, including the 2018 Applicants Handbook can be found on the national website.
The following information has been provided to give potential applicants an overview of the local processes carried out in the North West of England School in conjunction with Oriel. This information will only become relevant to those who are allocated to this school in March 2018.
Click here to view the 2018 national Person Specification (FP)
Local matching process
On the 5th April 2018 applicants in Oriel will be informed of their allocation to Foundation School.
The North West of England School will then run local matching to Trust and Track as a two stage process, outlined below.
Stage 1: Matching to Trust (Group)
Applicants allocated to the North West of England School will be directed to the 'Group Preferences' page within their Oriel account. From here applicants will be asked to enter their order of preference to group, where each employing trust within the school is identified as a separate group.
Full details of how to rank your order of preference and how to access additional information about each of our employing trusts will be emailed to allocated applicants from the beginning of March 2018 (Date to be confirmed).
In order to administer a two stage matching process this school will run an interim match to group and publish the results of this to applicants via Oriel. Applicants will be able to access these results and then progress to the second stage of the process.
Stage 2: Matching to Track (Programme)
Once applicants allocated to the North West of England School have accessed their group allocation result they will be directed to the 'Offers' page within their Oriel account. From here applicants will be asked to enter their order of preference to the programmes available within their allocated group.
In order to adhere to the national timeframe for publication of final results on the 5th April 2018 we will need to set our own local deadlines for preferences to allow us to complete the two stages of matching to meet the national results day.
Our local timescales and deadlines for matching to trust and track are as follows:
Open on Oriel from Thursday 8th March 2018, 12noon GMT for 7 days.
**Deadline for Group Preferences on Oriel, Thursday 15th March 2018, 12.00 noon GMT**
Publication of group results via Oriel, Monday 19th March 2018, 12noon
Open on Oriel from Thursday 22nd March 2018, 12:00 GMT for 7 days.
**Deadline for programme preferences on Oriel, Thursday 29th March 2018, 12.00 noon GMT**
UKFPO publish final results on Oriel, Thursday 5th April 2018
How the matching is run
Recruitment is not a 'first come first served' process and all matching will be completed at the same time, AFTER the stated deadlines. Matching to group - and later to programmes - will be completed on Oriel using the same algorithm run by Oriel to allocate applicants to foundation schools.
In the event that more than one person with the same score is competing for one vacancy within a group or programme, the Oriel algorithm will make a completely random allocation. This is the only legally defensible way that an allocation can be made in this situation.
Full details of the matching process will be emailed to allocated applicants from the 8th March 2018.
Please navigate to the Training Programme page to view the programmes on offer in the North West
Applicants should note the following:
- Academic Foundation Programmes (AFPs) are not featured in the FP programme charts on the training programme page as these are recruited to via the AFP application process, you may therefore notice that some of the programme numbers jump, e.g. Track 3, then Track 5
- Unless otherwise stated all programmes host 3 vacancies and the post locations will be at the acute employing trust. The order in which the posts are displayed is not necessarily the order in which you will undertake them. Rotations are a trust matter and will be determined by the rota coordinators.
- As with all programmes and the changing nature of healthcare, the information provided on these pages is accurate at the time of publication but is always subject to change in line with service requirements and reconfigurations.
- Banding of posts is an employment matter and any queries regarding pay bands should be directed to the trusts and not to the Foundation School. Applicants should note that some full programmes maybe unbanded and it is advisable to contact trusts prior to ranking to enquire, if banding is of significant importance.
2017 Trust Minimum & Maximum scores
These scores do not include or reflect scores of applicants who were allocated to trusts through the Special Circumstances route or through any of the reserve list allocations – they only reflect scores of those allocated through the primary allocations.
Each annual recruitment process is independent and discrete from the one before and the one that follows. The scores achieved and the pattern of allocations from one year cannot accurately reflect what the distribution of scores or the pattern of preferences will be in the following year. We cannot predict how this year’s cohort of applicants will score, how they will rank their preferences or which Foundation School they will be allocated to. Seeing what the minimum score was last year for your favourite trust does not in any way indicate that this will be the minimum score this year. Please also note that these scores cannot give any indication as to whether or not you will score highly enough to obtain a place in the North West of England School. Your allocation will be based on your individual score and order of preference in relation to the scores and preferences of all those in this same recruitment process for Aug 2018.
The School strongly advises applicants not to use this information as an indicator of potential allocation to the North West School or a particular trust and accepts no responsibility for any applicant who bases their preferences on this information.
Distribution of scores
The distribution of scores for those allocated to the North West of England School will be emailed separately to allocated applicants from the 8th March 2018. They will not be published on the website.
The North West of England School will not be conducting interviews for any part of the local matching process, including any subsequent matching processes relating to reserve list allocations. However, applicants should note that all trusts will carry out pre-employment checks before any offer of employment can be made and this may require attendance in person.
Linked Applications to Group
The North West school will offer linked applicants the opportunity to express a preference to maintain a link in the matching to group process.
Links to group will typically be honoured if both applicants have listed exactly the same order of preference to group and there are sufficient vacancies for both applicants. A linked pair will be allocated using the lower of the two scores of the two applicants. Where a linked pair cannot both be allocated to the same group, e.g. there are not enough vacancies; the school will endeavour to allocate the pair to groups within 1 hour of each other.
If a linked pair indicates that they do not wish to continue their link to group they will be allocated independently on the basis of their own preference and score.
Pre-Employment Checks and Mandatory Induction
All applicants will be required to attend a mandatory (paid) induction before they can commence employment. The mandatory induction days for incoming F1 trainees are the 4 days immediately prior to the first day of the F1 year, for 2018 they are Thursday 26th July to Tuesday 31st July (inc) and the first working day of F1 will be Wednesday 1st August 2018.
These days are salaried days and a statutory requirement for new trainees, who are expected to attend. The contract of employment will begin on the first day of induction and if you’re unable to attend any part of the 4 day induction period you must contact the employing trust to notify them and request annual leave in order to be approved absent.
Here in the North West our trusts may also offer you the chance to attend a voluntary shadowing period which will give you the opportunity to shadow the exact job you will be taking on. This voluntary period is likely to run from (date to be confirmed) but further details will be provided by your future employer from April 2018.
All applicants are required to attend pre-employment screening at the trust where they have been allocated. Trusts are responsible for arranging their own pre-employment activities, which may include a clinical skills assessment and occupational health review, at a date and time which is suitable to them and the availability of local resource. Applicants will be expected to attend and cannot be offered a contract of employment until this requirement has been completed, you are therefore advised to contact the trust where you have been allocated to find out when their pre-employment screening days are before making personal arrangements, such as holidays, which may impact your attendance.
Prescribing Safety Assessment (PSA)
The Prescribing Safety Assessment (PSA) re-sit for incoming F1s will be held in July in Manchester. To confirm, incoming F1s who have not previously passed the PSA , and those who have passed the PSA prior to August 2016 will be required to take the PSA in July. If candidates fail this exam they will be offered a further re-sit in October and will be required to undertake remediation.
A PSA pass is now required for the completion of F1.
Relevant Links and helpful resources
Click here to visit our Postgraduate Centre Contacts
Click here to visit our map to access further information for each of our employing trusts
Click here to view a list of commonly used trust/location abbreviations
Recruitment is matching process and your allocation is not a job offer. All job offers will be made by the actual employer after successful completion of pre-employment checks.
If you require any further information which is not cover by any of the above please contact the team on email@example.com