Study Leave
Please Note:
****Important Study Leave Update****
HICOM – Accent Leave system
This an important update for all Post Graduate doctors in training who are involved in the Study leave application and expense process.
In conjunction with HICOM and the HEE National Study Leave project team HEENW are pleased to announce changes to the way Study Leave applications and expenses will go live in this region on Wednesday 8th March 2023.
As previously reported the system will be automated and you as Post Graduate Doctors in training will be able to view exactly where any application is in the process.
All doctors in training will have received an introductory email from HICOM with details of how to access the system.
If you have mislaid this mislaid this email below is a link by which you can access the system resetting your password.
https://accent.hicom.co.uk/Portal/Live/Web/
Futhermore all stakeholders should have received an email on the last two weeks confirming the above and giving access to toturials and manuals providing detail around how to submit an application, how to approve an application and also how to upload and submit expenses.
Links to the tutorials are available on this webpage below.
The communications will have been sent using details provided to HEENW which has been recorded on the Trainee Information System (TIS).
If you have not provided an email address or you have changed your email address you will not have received any correspondence regarding the above, more importantly you will need to send latest details as soon as possible as until you do you will not be able to submit Study Leave applications.
As I am sure will appreciate the Study Leave team continue to be extremely busy completeing the transition to the new system and answering numerous queries on the new system.
The FAQ document below will be regulary updated with relevant detail.
If you do have any urgent queries or concerns please studyleave.nw@hee.nhs.uk
The information on this page is for trainees in Hospital Specialties only (excluding Foundation and Dentistry).
GP Trainees should follow the General Practice process for study leave, which can be found here: http://www.nwpgmd.nhs.uk/general-practice/gpst-study-leave.
Dentistry Trainees should follow the Dental process for study leave, which can be found here: http://www.nwpgmd.nhs.uk/dental-study-leave.
Foundation Study Leave Additional Guidance
Application Form
The application form has been updated to help streamline the overall process, authorisation requirements have changed, signatories are no longer required on the form from either the Educational Supervisor or Rota Co-Ordinator.
The Study Leave Application Form 2019
From 1st October 2015, claims for expenses will be counted from the date from which the course/conference starts. Any FS2 expenses claim form received 3 months after this date will not be processed. In accordance with the study leave guidance study leave applications must be submitted 4 weeks in advance of the start date.
Other Documents to Download
Study Leave Accent Application Flow Chart
Video - How to submit a new application for study leave on Accent
Study Leave Accent Expenses Flow Chart
Video - How to claim study leave expenses on Accent
HEE Study Leave Guidelines 2019
Study Leave - An overview of the HEE-wide approach 2019
Study Leave tutorials and guidance
HEE NW guidance on study leave during COVID-19
PLEASE NOTE: Where a trainee attends a training/study event on a zero hours day, the trainee is to take the zero hours day at a mutually agreeable time within the rota cycle as agreed by the HEP and the trainee, thus ensuring rotas remain compliant within New Deal requirements.
Contacting the Study Leave Section
For queries regarding the status of your application you should contact the Study Leave Administrator for your specialty (see lists at top of page).
For general enquiries and queries regarding payment of expenses only you should contact the Deanery Study Leave Administrators listed below. STUDY LEAVE APPLICATIONS SHOULD NOT NORMALLY BE FORWARDED TO THESE EMAIL ADDRESSES. PLEASE SEE THE LIST OF STUDY LEAVE ADMINISTRATORS FURTHER UP THIS PAGE:
Sarah Turner
Tel: 0161 268 9678
Email: studyleave.nw@hee.nhs.uk
Lisa Morris
Tel: 0161 268 9854
Email: studyleave.nw@hee.nhs.uk
Indera Metcalfe
Tel: 0161 268 9590
Email: studyleave.nw@hee.nhs.uk
Natalie Garside
Tel: 0161 268 9711
Email: studyleave.nw@hee.nhs.uk